What’s new in Docs: Mobile editing in 45 languages, printing in spreadsheets

Last year, we launched mobile editing in English and more page sizes in Google documents. We’re excited to announce that we’ve expanded on both of these features this week by adding 44 more mobile editing languages and more print sizes to Google spreadsheets.

Mobile editing now in 45 languages
You can now edit your documents on the go in 45 languages on Android with Froyo (version 2.2) and on iOS devices (version 3.0+) including the iPad. Learn more at mobile.google.com/docs.

More print sizes
Following in the footsteps of last week’s hide gridlines update, there are now eight more print sizes in Google spreadsheets, including tabloid, statement, executive, folio and A3, A5, B4 and B5.

As always, feedback in the comments and on the forums is appreciated.

Posted by: Carmen Wilkinson, Software Engineer

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Introducing discussions in Google Docs

When we launched the new Google Docs last April, one of the big changes was moving comments to the sidebar and letting people reply to comments. Today, we’re updating comments in Google Docs to facilitate rapid and seamless discussions and integrate with email in an intuitive way. Since there are a number of significant improvements, this update is only available for newly created documents for now.







To start, we’ve improved the discussion flow by adding ownership and edit rights to individual comments. Each comment now has a timestamp and profile picture.

Google Docs doesn’t force you to delete comments. Instead, you can resolve comments to remove them from the visible document and view them later by clicking the discussions button at the top of any document. You can even re-open comments from here.

We know you can’t watch all of your important documents all day to see if there are any suggestions, which is why we’ve integrated comments with your inbox to facilitate more rapid and responsive communication. You can now add someone to a discussion with an @mention. For example, typing @eddy@altostrat.com in a discussion will send a notification email to Eddy with the text of your comment.

Eddy gets a message in her inbox with your question or comment.

She can easily click through to open the document itself to respond, or simply reply to the email.



The reply will show up in the document as soon as the email is sent.



To turn off email notifications for a document, just select Mute updates from this comment at the bottom of any email or select Discussion notification settings... from the Discussions drop down.

We've been using this next-generation commenting system inside Google for several months and have seen it make the feedback cycle shorter and get more people involved. The combination of added structure and intuitive email integration have really given life to the discussions that surround our documents, and we're excited for this new feature to do the same for you.



Discussions will be available over the next few days to all users with personal Google Accounts as well as to Google Apps customers on the Rapid Release track. Please note that improved comments are only available in new documents at this time so if you want to try it out make sure to create a new document. The comments you’ve created in existing document won’t be changed.



We’re excited to hear what you think so let us know on in the comments.



Posted by: Nick Cooper, Software Engineer

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Coming soon! Google Docs Motion BETA

From the beginning, Google Docs has been built with collaboration in mind. Everyone edits the same document and there’s no need to worry about attachments. While we’ve been very satisfied with Google Docs’ ability to facilitate collaboration between people working at different computers in different locations, we’ve always felt that there was a huge potential to push collaboration with Google Docs even further.



Today, we’re extremely excited to announce that Google Docs Motion ^BETA is in development and will be available later this year. Google Docs Motion will let you use your body to control Google Docs and will launch with a number of key features:

• Gesture recognition - over 10,000 supported gestures
  
  


• Emotion detection - writing tone corresponds with emotions
  
  


• In-depth tutorial - start being more productive in a few minutes

Work together on business proposals

Whether you are letting your creativity flow in drawings, creating a business proposal in documents, working on charts in spreadsheets or uploading files to the document list, Google Docs Motion increases collaboration and speeds up productivity. Ada Wong, Google Docs Motion Head Tester, has uncovered that there are incredible health benefits associated with using Motion. In her words, “It’s become an important part of keeping myself fit."





Check out our informational site to learn more about Google Docs Motion. If you’re itching to try out this technology today, Gmail Motion ^BETA is rolling out over the course of the day to everyone.



Posted by: Ronald Ho, Product Manager

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Pagination comes to Google Docs

(Cross-posted on the Official Google Blog and Google Enterprise Blog)

Exactly one year ago, we launched a new version of the Google document editor, created from the ground up to take advantage of the latest capabilities in modern web browsers like Chrome. In particular, we baked in a way of supporting text features that aren’t natively included with browsers—for example, we added a ruler for controlling the margins, text that wraps around images to create eye-catching docs and discussions for a more collaborative editing experience.

Today, we’re doing another first for web browsers by adding a classic word processing feature—pagination, the ability to see visual pages on your screen. We’re also using pagination and some of Chrome’s capabilities to improve how printing works in Google Docs. Pagination is rolling out now and should be available to everyone by the end of the day.


Pagination adds visual page breaks while you’re editing your documents, so now you can see how many pages of that report you’ve actually finished. Because we’re able to show you individual pages, we can improve the way other features work too: headers now show up at the top of each page instead of just at the top of your doc, manual page breaks actually move text onto a new page and footnotes appear at the bottom of the pages themselves.


If you prefer editing documents with a continuous layout, you can hide page breaks by selecting the “Compact” document view from the “View” menu.


Pagination also changes what’s possible with printing in modern browsers. We’ve worked closely with the Chrome team to implement a recent web standard so we can support a feature called native printing. Before, if you wanted to print your document we’d need to first convert it into a PDF, which you would then need to open and print yourself. With native printing, you can print directly from your browser and the printed document will always exactly match what you see on your screen.

For now, native printing is only available in Google Chrome, but we’re hoping other browsers will implement the same web standard so everyone can have the best possible printing experience with Docs.

Pagination and native printing are great examples of how modern browsers are making it possible to take the best parts of the desktop experience and bring them online. Please share your feedback on the Google Docs forum.

Posted by Luiz Pereira, Software Engineer

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Simpler file upload in Google Docs

Last November, we added the ability to drag and drop files from your desktop to the upload page, improving the ability to upload any file. Over the next few weeks, we’re releasing three additional features to make it easy to upload files to Docs: folder upload, documents list integration, and drag-and-drop upload.



To start, we’ve added folder upload via the new Upload menu in the latest versions of Chrome, Firefox and Safari.

You’ll need to install a small applet to use folder upload in Firefox and Safari. The existing folder structure is preserved on upload which means that folders within folders will also upload and become collections within collections.



Second, we’ve merged the upload page’s functionality into the documents list to create a much better upload experience. When you upload files via the new drop-down menu, a window will pop up in the bottom right of your documents list and show upload progress.





Once files are uploaded, they will appear in your documents list within seconds. You can also share them from the pop-up. Uploaded files go into the currently selected collection and have visibility set to private unless the collection is shared.



Upload settings have also moved. The first time you use the new upload method, you’ll see a pop-up asking you whether you want to convert files to the Google Docs format and if you want to convert images via Optical Character Recognition (OCR). You can always return to these settings via the drop down in the upload menu or the pop-up.





Lastly, if you are using Chrome, Safari and Firefox on your Mac or PC, you’ll also be able to drag-and-drop one or more files directly into your documents list to initiate an upload. You can even drop files directly into a collection on the left. Note due to browser limitations it isn’t possible to drag-and-drop folders directly into the documents list.





If you hit your storage limit, the upload will return an error and you’ll need to delete files or purchase additional storage for Google Docs for $0.02 per GB per month ($0.25 per GB per year). Please note that the new upload capabilities don’t support the ability to select a language when converting a document via OCR (Optical Character Recognition) or select visibility settings before upload. If you’d like to use these features, you can still use the older version of the upload page by choosing Basic... from the Upload menu.

We’ll be rolling this out to everyone with personal Google Accounts over the next month in all Google Docs languages. Rapid Release Google Apps users can expect to see the feature rolled out shortly thereafter. You’ll know when the features are available to you when you see a popup message at the top of your documents list.



If you have any additional questions about the upcoming changes to uploading files, check out our FAQ.

Posted by: Mike Procopio, Software Engineer

Update: This is now rolled out to everyone.

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